General Information

Some County Recorder offices are less involved in interagency data sharing than others. The Boulder County Clerk And Recorder's Office appears to represent those Recorder offices which are largely self sufficient, with little or no involvement with other agencies. The following summarizes some aspects of the Boulder County Clerk And Recorder's activities with respect to real property recording.

Boulder County uses commercial software. The software was originally designed for working with U.C.C codes, and was later adapted for recording real property instruments. The on-screen forms include query capabilities, and appear to be based on Oracle. The Recorder's office moved from microfiche to digital imaging on April 14, 1997, so now all documents are converted to digital images for storage. In addition, the office has imaged all old microfiche.

The key data element is referred to as a "Reception Number," which is also sometimes called an "Instrument Number," and on the query screen is the displayed as the "Document Number". This number is equivalent to Book and Page numbers used in the past (1955 and earlier). Where Reception Numbers refer to pre-1955 documents, there is a cross reference to Book and Page numbers.

The Recorder's office shares data with Assessor and Treasurer's departments by means of shared software licenses.

In addition, there is limited remote access provided, via subscription with a monthly fee, to such entities as title companies. This is very limited, and at present there are no plans to expand this capability. In addition, there are no true on-line (Internet) records search capabilities; no on-line public access; and no connection with county GIS operations. There are no current plans to make recorded documents available via on-line services or to move toward electronic recording.

Boulder County Recorder activities entail no coordination with other counties or State or Federal agencies.

Given the structure of activities in the Boulder County Recorder's office, it is not likely that they would benefit from immediate use of the Cadastral Data Content Standard. However, should their situation change in the future to include exchanging cadastral data with other agencies, or a life-cycle upgrade of in-house automated systems, the Cadastral Data Content Standard could then play an integral part in the Boulder County Recorder Office's data definitions and logical relationships.

(Boulder County Map from Boulder County Land Use Department GIS page)